Team & roles
Invite members, assign permissions
OpenPost workspaces on Pro and Max can have unlimited members with role-based access. You decide who can connect accounts, who can publish, and who just drafts. Team members are included at no extra cost on Pro and Max. Plus is a single-user plan — upgrade to Pro if you need to invite teammates.
Inviting members
Go to Settings → Team
You’ll see the current roster, pending invites, and an Invite button.
Enter email + role
You can invite multiple people at once — paste a comma-separated list. Every invite expires after 14 days; resend anytime.
Invitees accept via email
They click the link, create a password (or sign in with Google/GitHub), and land in your workspace. Admins get a confirmation notification.
Roles
| Field | Type | Description |
|---|---|---|
| Owner | 1 per workspace | Full access. Billing, team management, channel connections, publish, analytics. Can transfer ownership to another admin. |
| Admin | unlimited | Everything except billing and transferring ownership. Useful for agency leads and team managers. |
| Editor | unlimited | Create, schedule, and publish posts. Cannot connect channels or invite members. |
| Contributor | unlimited | Create and save drafts. Cannot schedule or publish — drafts require editor+ approval. |
| Viewer | unlimited | Read-only: sees calendar, analytics, posts. No editing. Great for stakeholders. |
Channel-scoped access
On Max, you can scope editors to specific channels. A member invited as Editor (LinkedIn, X only)can’t accidentally publish to Instagram. This is particularly useful when:
- Your social manager only owns organic, not paid
- A client has team members who each run one brand channel
- A video editor only touches YouTube and TikTok
Approvals workflow
If your workspace has Require approval turned on, contributors and editors submit posts for review. A post in awaiting_approvalcan’t publish until an admin or editor signs off. See Create a post for the full approval flow.
Removing a member
Remove from Settings → Team → ⋯ → Remove. Their scheduled posts stay in the queue and publish as planned — ownership transfers to the workspace owner automatically. Their drafts move to a “Removed members” folder that admins can review.
Activity log
Every action in the workspace is logged: who published what, who connected an account, who changed billing. Admins can review at Settings → Activity or export the log via the API (Pro and Max). Logs retain for 12 months.
Max members
Unlimited
Invite expiry
14 days
Role changes
Take effect immediately
Activity log retention
12 months